CENTRAL OTAGO PONY CLUB

TRAINING CAMP

CROMWELL RACECOURSE

SATURDAY OCT 11 & SUNDAY OCT 12 2025

Camp Convenor: Lisa White

021558321 or [email protected]

Registrations close Sept 12 or when capacity is reached.

COMMUNICATION: All notices and information will be via email, Nominate email and during camp its Facebook groups: Central Otago Pony Club Camp 2025 and Central Otago Pony Club. Please join these groups to keep updated.

(COPC Camp is for current financial members of COPC Branches of Clyde, Cromwell, Hawea-Wanaka, Maniototo And Wakatipu.)

Our annual weekend training camp concentrates on all aspects of having a pony/horse and rider at Pony Club. This includes lessons for Flatwork, Show Jumping, Cross Country, Games and Horse Management.
Beginner riders can ride First Ridden or Lead Rein (1 day only - Saturday) or both days for D level riders and above.

 PLEASE ENSURE THE RIDER'S MOUNT IS FIT FOR 2 DAYS OF RIDING AND HAS BEEN IN WORK PRIOR TO CAMP.

This weekend offers a great start to the season for all riders – complete beginners, new combinations, a solid start to the season and lots of fun for all.

Riders under 12yrs and riders on a lead rein must be accompanied by a parent. Riders 12-18yrs must be accompanied by a parent or written guardianship. All riders require a named helper (parent/guardian) for the duration of camp.

HEALTH AND SAFETY DELARATION

All rider medical information must be submitted on application form and updated to Camp Convenor prior to camp if required.

All riders and adults must read and accept the Health & Safety requirements, which will be emailed to Branches before attending Camp.

Please advise Camp Convenor, if you have any conditions that may affect your participation in the camp on the application form or any safety concerns at any time.

Please ensure the Risk Management plan is signed by a parent/guardian for all riders prior to the start of camp located in the camp office. or if the RMP has been emailed out, please read.

Central Otago Pony Club has identified the hazards of the COPC camp on 11th -12th October 2025. Hazard register with RMP.

Riders and non-riders must follow the instructions of the coaches and organisers at all times.

Branch uniforms to be worn. There is no gear check, there may be random checks. Please ensure your gear is clean and regulation, your girth is checked. For mounted games lessons, earrings must be removed.

Thank you

PARENT/GUARDIAN HELP

All Adults, Parents, Guardians and riders will be required to help during the camp and with clean up. Camp cannot operate without help from everyone. We are all volunteers. A list of allocated jobs will be emailed out prior to the camp weekend. Camp registration will not be accepted without a nominated helper for each rider to be available over the weekend. We will need helpers for set-up on Friday.

Each riding group needs an adult to accompany them and ensure Records of Training are filled out after each lesson. Please be available to help with rails and equipment while watching lessons. 

General INFORMATION about camp

• Coaching for the 2 day camp will cover Flatwork, Show Jumping, Cross Country, Games and Horse Management.
• Lessons will be given by NZPCA National Coaches, local experienced PC Coaches and other equine professionals. Camp will count as 2 rallies – 1 rally per day attended.
• A timetable for the weekend will be sent out prior to the camp.
• The organisers in conjunction with Branch coaches will do their best to place the riders in the appropriate groups.
• More than one mount per rider is permitted but you will be asked to please nominate which horse/pony will be doing which lessons and ability – ground & yard fees per mount apply. Choose class 5 for second mount.
• If group changes need to be made, it will be at the discretion of the Coach and not made until after the first mounted lesson at camp.
• Yards, paddocks and all common areas must be kept clean at all times; inspections will be carried out during camp.
• Remember Parent help is required to run this camp: We need help with set up on Friday and pack up – and clean up on Sunday. Clean up is the BIG job and we expect all parents and riders to help with this.

• PLEASE NOTE: NO SLEEPING PERMITTED INSIDE THE RACECOURSE BUILDING.
  Suggested alternative for those without sleeping accommodation in floats etc is in Falcons Nest not far from the Racecourse:
  https://www.falconsnest.co.nz/ if you have a group of 20 exclusive hire available.

• Refunds for cancellation will only be given with a valid Vet cert or Doctor’s Certificate. Notification for cancelling needs to be received prior to the commencement (Friday October 10) of the camp or no refund will be considered. Nominate 5.5% fee non-refundable. Refund requests will be tabled at the next COPC Committee meeting after camp for approval.

The updated NZPCA syllabus is based on Horse Welfare and this will be covered in detail during camp. Please ensure the riders mounts are fit, well shod or trimmed and clipped (if required) prior to camp.